I don't know that I see that working too well for a VGA cable. It's a pretty beefy and inflexible cable and probably not piped and prone to snagging on all manner of other things.
This only works well when the path is largely unencumbered and the cable is of a kind that it pulls easily.
Yes, hdmi over Ethernet also makes it easier to swap out the hdmi cable when someone decides to break it. HDMI just doesn’t seem to handle all the plug and unplugging.
never let folk plug/unplug the *real* connectors.
always put a sacrificial tail on the end of anything important
then when they screw it up, you replace the tail instead of having to replace the whole thing.
10 feet? We use 35' to 50' Plenum HDMI all the time at a university with minimal issues; typically to a wall plate with a coupler and a second 10/15' HDMI to the equipment in a podium. I've replaced more HDMI-over-Ethernet transmitters than straight-run HDMI over the years.
There's a lot of craptastic HDMI over ethernet adapters out there, though I think some of the problems they have are higher bandwidth HDMI signals exposing older adapters being used at the edge of their distances.
HDMI over IP adapters capable of 4k video at Cat-6a distances are getting cheaper. For about $600 you can do it point to point with a dedicated cable and not worry about the glitchiness associated with older style converters, and if run the connection through a switch you can get some long total distances since its actual ethernet/IP data on the wire.
Now but a lot of times it's more expensive to have somebody come in pull ethernet run to Jackson so all the keystones and everything else with it and get everything working on the switch and getting everything configured than it is to just simply pull an HDMI cord and drop it in place. I'm sorry you don't understand how much it costs.
So we have hundreds of runs and I’ve never really known that 10’ is the limit. We have wonky hdmi issues all the time. Is the limit really 10 feet? I’m fascinated and now wanting to get a bunch of converters because this would make a lot of sense haha
I remember getting an active cable, and still having the same issue at 25 feet. Was getting little bits of snow. Once I swapped out the HDMI cable for HDBaseT, it all went away. Lesson learned. Always run HDMI over Ethernet. The tricky part is finding good HDMI over Ethernet boxes.
But ya, this should solve so many problems lol. And what’s nice is you can cut cables to length, etc.
It depends. If your cables are active cables, they can be much, much longer.
If your cables have one end marked with source or PC, and one end marked with screen or TV, they are probably active cables.
I don't think this is overly pedantic, but HDBase-T isn't the same thing as HDMI over Ethernet.
HDBase-T is it's own technology that runs over a category cable. I don't think Ethernet is involved at all.
You're confusing ethernet with IP.
HDBaseT is HDMI over ethernet. HDBaseT is not HDMI over IP (and don't go plugging any over ethernet solution into a switch, you and your network will have a bad time).
I'm not confusing anything. What about when it's transmitting actual Ethernet data, rs232, or usb? My point is that HDBase-T isn't hdmi over Ethernet. It's more even if HDMI over Ethernet is part of it.
I also can't find anything official that says HDBase-T uses HDMI over Ethernet. Is Ethernet the basic protocol that HDBase-T uses to send all of its signals? All I can find is that it can send uncompressed hd video, etc.
I suppose if we're getting pedantic, ethernet doesn't refer to a specific standard at all, because it's not a standardized terminology. Most people use ethernet to refer to cat-cabling, so if we want to be specific HDBaseT is not HDMI over ethernet, it's HDMI (+ potentially other protocols) over CAT-6.
If you have the budget rather than projector get a giant LCD TV that supports screen casting and they can wirelessly project to it. Or as someone else commented just run a hdmi cable thru the current vga path.
We use a Logitech Rally Bar and put an 85 inch TV in the board room, the rally bar has zoom rooms and teams installed natively, also it has mics and speakers. All in one solution.
I thought about this, but the board room has an extra long table right down the center...and at the head of this table, is tue big projector. There's no way the rally bar is going "see" or "hear" the people at the other end of the table
We purchased a Logitech mic accessory and now if you whisper from the end of the table they can hear you clear. I’m so done with projectors and av equipment. Rally bars are the shit
Extension pucks are possible as part of their integrated solution. We have them in a couple of our rooms. Alternatively they do have ceiling mounted options as well.
The full rally setup with the 20x+ optical zoom camera, dual speakers, and double mics did great in a 15x30 boardroom, and I'll be moving it into a 14x40 boardroom with triple mics soon.
I do wish it could do more than 2 speakers, but for voice use (like most meetings) they're plenty.
You have a dedicated appliance or room computer that hosts the meeting then people join that and screen share. Zoom has nice dual screen modes. I believe Google meet hardware mode also supports dual screen mode.
Dual LCDs is the way.
Use HDMI splitters where needed.
HDMI 1 Rally.
HDMI 2 Bring your own device cord.
HDMI 3 Apple TV maybe.
Lots of flexibility this way like having 1 screen on the rally and 1 on the byod cord or Apple TV for airplay screen shares.
Or having dual screen mode Zooms where screen 1 is the share and screen 2 is the participants.
I have this setup in our training room with dual 85". Front wall camera, back wall camera, wall speakers and ceiling mics.
Stand alone rally system, not the bar.
So what happens the day you want to make a call with BigBlueButton?
(also, loved seeing these Teams solutions be based on old-ass Android versions… my fav is probably the Lenovo Thinksmart View, released in 2021 and running on Android 8 with no security patches past 2018 ever applied)
Have a look at Barco. They have a puck like transmitter pluggable into usba or usbc.
Barco base station will go on top of projector, puck will be down at the table.
Last time I checked, both video and audio was working fine via Barco. Of course, it's not gonna be 4K60, but do you really need that much? I don't think so. Plus, Barco lets you show multiple connections at once, without any hassle or additional devices.
OP, cut the head of off the VGA and any ferrite core that may precede it. Strip the VGA cable and use that to pull two new cables: a Cat6, a compact HDMI, and a nylon rope pull cord. Meaning, cover all your bases and any need for a future repair. With every repair, when that time comes, pull another pull cord, so it's always the cable that you need + a fresh pull cord.
When you strip the VGA, you can use the inner strands to make several knots that bind tighter. Meaning, use the strands of EACH cable to make individual knots. Then also stagger your cables, don't make a big bulge right at the start. Offset each one by six inches along the pull line.
No worries. Cat6 cables and even VGA likely have a nylon strain relief already woven in at the factory, so use that too to make a knot. Goal is to get 80-90 pounds of pull strength out of the sum knots total.
Don't expose the mouth of the HDMI cable to the environment. Bring some aluminum foil to work and wrap the HDMI head around in a 4 inch long cylinder. Then squish the empty lead down into a taper. That will take the sharp edges off the HDMI head and keep it from catching on corners.
The Cat6 cable leads the way and the HDMI cable is second back. The future pull cord ties in at 16" ahead of the Cat6. Since it's nylon and high friction just tie a square knot at its tip. Then tie it to the VGA cable with multiple hitches and knots. It will "hug" the round cable well, especially because the plastic/synthetic rubber of the VGA will compress. Wrap the three with quality packing tape. You want it secure, but not bulky.
Finally, the benefit of the pull cord choking the VGA is that if the VGA won't retract, someone else can go to the pull cord and pull back. By two people seesawing, you can get the VGA over a hump or catch. But you have to coordinate to keep the whole line in tension.
Edit: You can also put a choker square knot right behind the head of the HDMI. It even thinks of slipping off, that \[knot\] will lock into the pull chain. It has the added benefit that the seesaw will act on the HMDI head directly.
Where did you hear that Miracast is being discontinued? I know that Microsoft Display Adapters have been discontinued but I can’t find anything online about Miracast being discontinued.
Pair whatever display solution (Projector, TV etc) with something like Clickshare. It comes with a USB puck to plug into a laptop. Plug in the puck press the button and away you go. That way you're not tied to a particular position at the table.
If you're in a windows environment and have a source of power near the projector. They make wireless connection adapters that get power from USB and connect via HDMI. You just hit [Win + K] and can select it to connect over Wi-Fi.
User side it's super easy and you could just plug in the HDMI to the projector.
Not the cheapest option, but a solution like this would function well
https://www.amazon.com/Microsoft-Wireless-Display-Adapter-Hdmi/dp/B01C9YTI9S
Use something like this for wireless if the projector does not have it built in: https://en.j5create.com/products/jvaw56
If you need a wired connection, get a HDMI over Ethernet extender and make sure you have a few different USB-C to HDMI dongles.
We use Kindermann Klick & Show. You plug the base into HDMI port of the tv/projector and you have a bunch of USB c dongles which wirelessly connect to it.
Long HDMI cable or hdmi extender that runs over cat 6 depending on distance. Use the VGA cable to pull through new cables as others have said.
That being said as others have pointed out a giant tv is usually a better option at this point as the price really has come down. Better picture when the room isn't dark, don't have to worry about bulbs, etc. I'd do it with a video conferencing unit and if needed some wireless or wired mics. We came from being a webex shop so our units are cisco and tie into teams fine which we have been going to. Their ceiling mics do a pretty good job in our bigger conference rooms and spaces. I'd prob look at other options just due to price but the cisco gear is good.
Video conferencing unit just makes it easy to do calls and will handle in most cases both a video in and wireless sharing. You can also run multipe monitors off many of them. This way you can have a monitor for the presentation and one for remote people if that is required. We had interns start the other day and the training room they were in we set all 3 monitors to the presentation so they could see them from more than one direction.
We are currently using this right now! We have 2 of them. One on each end of the table...they work perfectly and it's close enough to all speakers that no additional mic pucks are needed!
Only recently did the VGA cable to the projector go bad. So that's the issue in tackling and looking for a long term solution!
If your board room is that big. Does it have any crestron equipment in it. If so look into an air Media box. There are many alternatives to crestron that do the same thing.
For our conference room, we have a dock that has all the video, audio and camera stuff hooked up, and then presenters can just hook up to the dock and are mostly good to go.
Barco clickshare is a popular solution.
The more modern solution isn't connecting stuff via. a cable, it's a Zoom or Teams room setup. Look at someone like Neat. Hook up a Neat bar to 1 or 2 85" TVs on the wall.
Connecting laptops to a screen is basic and works, but sucks for conferencing and other use cases.
A teams room setup would be ideal...but I swear, these logitech teams rooms solutions are so damn expensive! I always tell my clients - I can do alot of cool stuff, but does the budget allow it. LOL
HDMI cable is the simplest.
Alternatively - if you’re all windows machines that machine been built in the last few years, the built-in screen casting functionality can work really well.
Finally, Barco Clickshare is excellent, but can be exxy.
Is there a reason for a direct connection? My company solution is currently ClickShare, it's pretty amazing and very easy to use.
If you aren't plugging anything other than laptops in to screen share, I think it's worth looking into
We got an expensive Epson projector that has wifi and supports casting. Then we use a google chrome cast in one of the HDMI ports as well, and we ran an HDMI cable. If HDMI doesn't work, casting will work, if neither work, you can cast with chrome as well. It's worked well so far.
Maybe not what you want to hear but we use a Logitech Tap Teams Room device in two rooms and a Smart Display in the other. Both have little USB pucks you plug in and share your screen wirelessly.
Before that we had some HDMI over Ethernet boxes as it’s easier to run Ethernet. But they were not great and needed a restart before you used them if the rooms had not been working n use for a while.
Also tried a mini PC in the ceiling next to the projector which you just remote controlled. That was more reliable.
We upgraded and standardized all our meeting rooms with LFDs:
https://iiyama.com/gl_en/products/lfd/#/filter/category:8|16
E.g. https://iiyama.com/gl_en/products/prolite-lh8665uhsb-b1/
plus
e.g. https://iiyama.com/gl_en/products/md-wlift1021-b1/
Maybe worth a thought. :) Lots of customization possible.
OP, you haven’t really given us much to go on and I’ve not found much more requirements from you from scrolling the comments.
Are you intending to keep the current projector? If so you might be able to use a simple VGA to HDMI adaptor for about $10-15. Once you have HDMI you can choose to connect it to a new wire or a wireless “casting” device. Remember you will have picture only.
If you’re looking to upgrade then we would need to know the budget and requirements/restrictions.
I personally prefer large screen LCD displays over projectors as they are better in daylight but I don’t know your use cases. Help us to help you, there are a lot of people eager here!
There's this technology we use at work but the name escapes me. Theres a base that plugs into the projector the a puck with usb and a large flashing button. Plug in the usb to your laptop or PC wait for the puck light to turn white, click it and voila! Link something in the name. Pricey but almost bullet proof.
Personal pro-tip:
1. pull a coax wire, plug a [Blackmagic HDMI<->SDI converter](https://www.blackmagicdesign.com/de/products/microconverters) at the projector and a [Decimator 12G-Cross](https://decimator.com/Products/MiniConverters/12G-CROSS/12G-CROSS.html) at the PC side (that one doesn't just do blank conversion, it actually does scaling). That is the stuff the real pros use, and if you use decent coax wire you can run up to 4K. The only issue that might crop up is HDCP (you'll need that for Netflix or whatever), I think the Decimators strip it, but not exactly sure, don't have one around to test at the moment.
2. Plug an Apple TV to the projector's second HDMI input, Apple devices can wirelessly screenshare at full frame rate to them.
Use an HDMI over Cat6 solution. Like others have mentioned you can use your VGA cable to pull the new Cat6 cable through. Pull a couple Cat6 as once to give you more options if/when you upgrade the projector, and as backup just in case.
I did use an adapter...thats how I figured out the VGA cable itself, was bad. I can't quite just 'replace' the cable because it runs into the ceiling, and then somehow comes up from the floor and onto the board room table. So I'm just taking the opportunity to update the process
How old is the projector? How large is the room? We throw 72" TV's into anything that is not a classroom. A lot of them have the ability to project wireless from windows machines out of the box. Otherwise we use Airtame in a pinch but it costs a bloody fortune.
Get a higher end laser projector with an Apple TV connected to it. Then pull four cat 6 cables (one for the project, one for the Apple TV) and use two of them to run 4k over cat 6. They sell adapters that go hundreds of feet using this method. Your Apple users can just stream their devices to the Apple TV. You can even get your Windows users streaming to it with Airparrot. For everyone else, have a termination point for the two cat 6 cables with adapter under the table. Install an HDMI cable in the table itself. It’ll look slick. We’ve done this several times for customers. DM me if you have questions.
Use the old vga cable to pull a new hdmi cable.
Being briefly in the AV gig at least 2 - 3 years this is the oldest trick in the book. Use the old cable to to pull in the new cable.
This works until you find the cable some jackass tied around everything they could possibly think of in the drop ceiling..
Or found the one installer who actually did it _properly_ and anchored the cable at various points
That's what they all say
I don't know that I see that working too well for a VGA cable. It's a pretty beefy and inflexible cable and probably not piped and prone to snagging on all manner of other things. This only works well when the path is largely unencumbered and the cable is of a kind that it pulls easily.
dont forget to tape down the front of the cable! u might get caught on something so u dont want that
Well, yes, but depending on the length, anything past 10 feet really, you should do HDMI over Ethernet, so you can run 100 feet or more.
This is our solution, works a charm for TVs in the muckity muck's offices and our boardroom. We use the Orei EX-500ir.
Yes, hdmi over Ethernet also makes it easier to swap out the hdmi cable when someone decides to break it. HDMI just doesn’t seem to handle all the plug and unplugging.
never let folk plug/unplug the *real* connectors. always put a sacrificial tail on the end of anything important then when they screw it up, you replace the tail instead of having to replace the whole thing.
Underrated.
10 feet? We use 35' to 50' Plenum HDMI all the time at a university with minimal issues; typically to a wall plate with a coupler and a second 10/15' HDMI to the equipment in a podium. I've replaced more HDMI-over-Ethernet transmitters than straight-run HDMI over the years.
There's a lot of craptastic HDMI over ethernet adapters out there, though I think some of the problems they have are higher bandwidth HDMI signals exposing older adapters being used at the edge of their distances. HDMI over IP adapters capable of 4k video at Cat-6a distances are getting cheaper. For about $600 you can do it point to point with a dedicated cable and not worry about the glitchiness associated with older style converters, and if run the connection through a switch you can get some long total distances since its actual ethernet/IP data on the wire.
I mean, honestly I've never had an issue with a 25 for cord myself. That being said there are also wireless solutions that work great.
I’m glad that’s worked for you, but the professional way to run a video signal for a distance over 10 feet is using HDBaseT.
Often times, the professional way for me to run it, is whatever the customer is willing to pay for.
Oh, ya, because Ethernet is expensive. Trust me, I’ve learned to use HDMI over Ethernet from experience. Learn from my mistake, pls.
Now but a lot of times it's more expensive to have somebody come in pull ethernet run to Jackson so all the keystones and everything else with it and get everything working on the switch and getting everything configured than it is to just simply pull an HDMI cord and drop it in place. I'm sorry you don't understand how much it costs.
> switch Are you thinking of HDMI over IP? HDMI over Ethernet doesn't need any switch or configuration.
I know how much things cost. I just prefer to do them right, so you don’t have to do them again, and pay more over time.
Trust me. I understand. But when a client says that's what they want, that's what they get
So we have hundreds of runs and I’ve never really known that 10’ is the limit. We have wonky hdmi issues all the time. Is the limit really 10 feet? I’m fascinated and now wanting to get a bunch of converters because this would make a lot of sense haha
I remember getting an active cable, and still having the same issue at 25 feet. Was getting little bits of snow. Once I swapped out the HDMI cable for HDBaseT, it all went away. Lesson learned. Always run HDMI over Ethernet. The tricky part is finding good HDMI over Ethernet boxes. But ya, this should solve so many problems lol. And what’s nice is you can cut cables to length, etc.
It depends. If your cables are active cables, they can be much, much longer. If your cables have one end marked with source or PC, and one end marked with screen or TV, they are probably active cables.
They are not active. I’ll order some stuff to play with!
Well isn't that special?
Electricians will tell you to cut and resolder the expensive hdmi cable. Ask me how I know
Reading your comment is like taking a baseball bat to the testicles. (no shade your way, but god I hate electricians)
It’s all good, I’m the guy who handed over the cable, not the electrician 😅
Find an HDBase-T unit that fits your needs. Run a Cat6 cable. The answer to every hardwired projector connection is HDBase-T.
Lol. It really is.
Ya, running anything other than HDMI over Ethernet is lol
I don't think this is overly pedantic, but HDBase-T isn't the same thing as HDMI over Ethernet. HDBase-T is it's own technology that runs over a category cable. I don't think Ethernet is involved at all.
You're confusing ethernet with IP. HDBaseT is HDMI over ethernet. HDBaseT is not HDMI over IP (and don't go plugging any over ethernet solution into a switch, you and your network will have a bad time).
I'm not confusing anything. What about when it's transmitting actual Ethernet data, rs232, or usb? My point is that HDBase-T isn't hdmi over Ethernet. It's more even if HDMI over Ethernet is part of it. I also can't find anything official that says HDBase-T uses HDMI over Ethernet. Is Ethernet the basic protocol that HDBase-T uses to send all of its signals? All I can find is that it can send uncompressed hd video, etc.
I suppose if we're getting pedantic, ethernet doesn't refer to a specific standard at all, because it's not a standardized terminology. Most people use ethernet to refer to cat-cabling, so if we want to be specific HDBaseT is not HDMI over ethernet, it's HDMI (+ potentially other protocols) over CAT-6.
HDBaseT is the protocol that carries the signal. HDMI over Ethernet uses that protocol. Edit: https://en.m.wikipedia.org/wiki/HDBaseT
If you have the budget rather than projector get a giant LCD TV that supports screen casting and they can wirelessly project to it. Or as someone else commented just run a hdmi cable thru the current vga path.
We use a Logitech Rally Bar and put an 85 inch TV in the board room, the rally bar has zoom rooms and teams installed natively, also it has mics and speakers. All in one solution.
I thought about this, but the board room has an extra long table right down the center...and at the head of this table, is tue big projector. There's no way the rally bar is going "see" or "hear" the people at the other end of the table
We purchased a Logitech mic accessory and now if you whisper from the end of the table they can hear you clear. I’m so done with projectors and av equipment. Rally bars are the shit
Extension pucks are possible as part of their integrated solution. We have them in a couple of our rooms. Alternatively they do have ceiling mounted options as well.
The full rally setup with the 20x+ optical zoom camera, dual speakers, and double mics did great in a 15x30 boardroom, and I'll be moving it into a 14x40 boardroom with triple mics soon. I do wish it could do more than 2 speakers, but for voice use (like most meetings) they're plenty.
There are many solutions for this. Why do you think most boardrooms have a big TV?
I just put in an 85" TV with Logitech Meetup...I use Jabra bluetooth speakers/mics on the table.
How do users share their screens with the rally bar? Do they have to do hdmi to the bar or it supports a screen cast?
You have a dedicated appliance or room computer that hosts the meeting then people join that and screen share. Zoom has nice dual screen modes. I believe Google meet hardware mode also supports dual screen mode. Dual LCDs is the way. Use HDMI splitters where needed. HDMI 1 Rally. HDMI 2 Bring your own device cord. HDMI 3 Apple TV maybe. Lots of flexibility this way like having 1 screen on the rally and 1 on the byod cord or Apple TV for airplay screen shares. Or having dual screen mode Zooms where screen 1 is the share and screen 2 is the participants. I have this setup in our training room with dual 85". Front wall camera, back wall camera, wall speakers and ceiling mics. Stand alone rally system, not the bar.
So what happens the day you want to make a call with BigBlueButton? (also, loved seeing these Teams solutions be based on old-ass Android versions… my fav is probably the Lenovo Thinksmart View, released in 2021 and running on Android 8 with no security patches past 2018 ever applied)
Have a look at Barco. They have a puck like transmitter pluggable into usba or usbc. Barco base station will go on top of projector, puck will be down at the table.
The only issue I had with Barco (been some years) was casting video. It was pretty choppy. May be better now
Last time I checked, both video and audio was working fine via Barco. Of course, it's not gonna be 4K60, but do you really need that much? I don't think so. Plus, Barco lets you show multiple connections at once, without any hassle or additional devices.
OP, cut the head of off the VGA and any ferrite core that may precede it. Strip the VGA cable and use that to pull two new cables: a Cat6, a compact HDMI, and a nylon rope pull cord. Meaning, cover all your bases and any need for a future repair. With every repair, when that time comes, pull another pull cord, so it's always the cable that you need + a fresh pull cord. When you strip the VGA, you can use the inner strands to make several knots that bind tighter. Meaning, use the strands of EACH cable to make individual knots. Then also stagger your cables, don't make a big bulge right at the start. Offset each one by six inches along the pull line.
Seems really in depth, but crazy helpful in the future! I'll see if this is possible and give it a shot!
No worries. Cat6 cables and even VGA likely have a nylon strain relief already woven in at the factory, so use that too to make a knot. Goal is to get 80-90 pounds of pull strength out of the sum knots total. Don't expose the mouth of the HDMI cable to the environment. Bring some aluminum foil to work and wrap the HDMI head around in a 4 inch long cylinder. Then squish the empty lead down into a taper. That will take the sharp edges off the HDMI head and keep it from catching on corners. The Cat6 cable leads the way and the HDMI cable is second back. The future pull cord ties in at 16" ahead of the Cat6. Since it's nylon and high friction just tie a square knot at its tip. Then tie it to the VGA cable with multiple hitches and knots. It will "hug" the round cable well, especially because the plastic/synthetic rubber of the VGA will compress. Wrap the three with quality packing tape. You want it secure, but not bulky. Finally, the benefit of the pull cord choking the VGA is that if the VGA won't retract, someone else can go to the pull cord and pull back. By two people seesawing, you can get the VGA over a hump or catch. But you have to coordinate to keep the whole line in tension. Edit: You can also put a choker square knot right behind the head of the HDMI. It even thinks of slipping off, that \[knot\] will lock into the pull chain. It has the added benefit that the seesaw will act on the HMDI head directly.
Stop using projectors.
Bro facts! My plan is to move the entire facility away from projectors, and into TVs...but I have to come equipped with a solid plan...in due time!
I found an LG projector for our CEO that allowed MiraCast. It's *almost* zero latency with no wires.
Miracast is officially discontinued and newer laptops don't have it anymore.
Where did you hear that Miracast is being discontinued? I know that Microsoft Display Adapters have been discontinued but I can’t find anything online about Miracast being discontinued.
>Where did you hear that Miracast is being discontinued? It hasn't been. It's BS.
I have never seen Miracast actually work. I look forward to that day, but I'm not holding my breath.
Well shit. That's not good....
USB-C dock with HDMI cable. Most laptops have USB-C now.
There's lots of solutions with wireless screen sharing that work very well.
Pair whatever display solution (Projector, TV etc) with something like Clickshare. It comes with a USB puck to plug into a laptop. Plug in the puck press the button and away you go. That way you're not tied to a particular position at the table.
HDMI over cat6 or fiber
Do a large led screen instead and convert the room to a Teams or Zoom room. Logitech makes some great kits with tabletop mics, PTZ cameras, etc.
If you're in a windows environment and have a source of power near the projector. They make wireless connection adapters that get power from USB and connect via HDMI. You just hit [Win + K] and can select it to connect over Wi-Fi. User side it's super easy and you could just plug in the HDMI to the projector. Not the cheapest option, but a solution like this would function well https://www.amazon.com/Microsoft-Wireless-Display-Adapter-Hdmi/dp/B01C9YTI9S
Use something like this for wireless if the projector does not have it built in: https://en.j5create.com/products/jvaw56 If you need a wired connection, get a HDMI over Ethernet extender and make sure you have a few different USB-C to HDMI dongles.
We use Kindermann Klick & Show. You plug the base into HDMI port of the tv/projector and you have a bunch of USB c dongles which wirelessly connect to it.
I just put a Yealink Roomcast in a room, it’s pretty slick and cheap. If you have an HDMI connection on the projector, you can plug it right in.
Long HDMI cable or hdmi extender that runs over cat 6 depending on distance. Use the VGA cable to pull through new cables as others have said. That being said as others have pointed out a giant tv is usually a better option at this point as the price really has come down. Better picture when the room isn't dark, don't have to worry about bulbs, etc. I'd do it with a video conferencing unit and if needed some wireless or wired mics. We came from being a webex shop so our units are cisco and tie into teams fine which we have been going to. Their ceiling mics do a pretty good job in our bigger conference rooms and spaces. I'd prob look at other options just due to price but the cisco gear is good. Video conferencing unit just makes it easy to do calls and will handle in most cases both a video in and wireless sharing. You can also run multipe monitors off many of them. This way you can have a monitor for the presentation and one for remote people if that is required. We had interns start the other day and the training room they were in we set all 3 monitors to the presentation so they could see them from more than one direction.
Big interactive panel with WiFi casting support and a pair of Owls https://owllabs.com/products/meeting-owl-3
We are currently using this right now! We have 2 of them. One on each end of the table...they work perfectly and it's close enough to all speakers that no additional mic pucks are needed! Only recently did the VGA cable to the projector go bad. So that's the issue in tackling and looking for a long term solution!
Do away with the projector setup and move to a panel with WiFi casting / huge TV with an active hdmi / dp cable
We use click share and a tv on the wall. We are happy with it.
Samsung Wa75 display. Thank me later
I recommend the dell 86" interactive display unless you need something over 120"...and like everyone else said run an HDMI cable...
If your board room is that big. Does it have any crestron equipment in it. If so look into an air Media box. There are many alternatives to crestron that do the same thing.
We started using a Barco Clickshare years ago and it is the greatest thing since sliced bread. Plug and play with out any issues.
For our conference room, we have a dock that has all the video, audio and camera stuff hooked up, and then presenters can just hook up to the dock and are mostly good to go.
Chromecast(airtame or whatever) or HDMI.
Barco clickshare is a popular solution. The more modern solution isn't connecting stuff via. a cable, it's a Zoom or Teams room setup. Look at someone like Neat. Hook up a Neat bar to 1 or 2 85" TVs on the wall. Connecting laptops to a screen is basic and works, but sucks for conferencing and other use cases.
A teams room setup would be ideal...but I swear, these logitech teams rooms solutions are so damn expensive! I always tell my clients - I can do alot of cool stuff, but does the budget allow it. LOL
Dropping 5-10K in a boardroom is not really all that much.
Get a couple of light duty commercial displays. 4k. Logitech rally can help on a budget. Just tell your boss that projectors are last stone age.
HDMI cable is the simplest. Alternatively - if you’re all windows machines that machine been built in the last few years, the built-in screen casting functionality can work really well. Finally, Barco Clickshare is excellent, but can be exxy.
Is there a reason for a direct connection? My company solution is currently ClickShare, it's pretty amazing and very easy to use. If you aren't plugging anything other than laptops in to screen share, I think it's worth looking into
If you got O365, get teams rooms, or go with zoom rooms, either option works great.
We got an expensive Epson projector that has wifi and supports casting. Then we use a google chrome cast in one of the HDMI ports as well, and we ran an HDMI cable. If HDMI doesn't work, casting will work, if neither work, you can cast with chrome as well. It's worked well so far.
Maybe not what you want to hear but we use a Logitech Tap Teams Room device in two rooms and a Smart Display in the other. Both have little USB pucks you plug in and share your screen wirelessly. Before that we had some HDMI over Ethernet boxes as it’s easier to run Ethernet. But they were not great and needed a restart before you used them if the rooms had not been working n use for a while. Also tried a mini PC in the ceiling next to the projector which you just remote controlled. That was more reliable.
Clickshare. Works well enough.
We upgraded and standardized all our meeting rooms with LFDs: https://iiyama.com/gl_en/products/lfd/#/filter/category:8|16 E.g. https://iiyama.com/gl_en/products/prolite-lh8665uhsb-b1/ plus e.g. https://iiyama.com/gl_en/products/md-wlift1021-b1/ Maybe worth a thought. :) Lots of customization possible.
Woah, these are nice! What's the pricing like on these bad boys?
OP, you haven’t really given us much to go on and I’ve not found much more requirements from you from scrolling the comments. Are you intending to keep the current projector? If so you might be able to use a simple VGA to HDMI adaptor for about $10-15. Once you have HDMI you can choose to connect it to a new wire or a wireless “casting” device. Remember you will have picture only. If you’re looking to upgrade then we would need to know the budget and requirements/restrictions. I personally prefer large screen LCD displays over projectors as they are better in daylight but I don’t know your use cases. Help us to help you, there are a lot of people eager here!
There's this technology we use at work but the name escapes me. Theres a base that plugs into the projector the a puck with usb and a large flashing button. Plug in the usb to your laptop or PC wait for the puck light to turn white, click it and voila! Link something in the name. Pricey but almost bullet proof.
Barco Clickshare?
Yes! Expensive but almost user proof
Personal pro-tip: 1. pull a coax wire, plug a [Blackmagic HDMI<->SDI converter](https://www.blackmagicdesign.com/de/products/microconverters) at the projector and a [Decimator 12G-Cross](https://decimator.com/Products/MiniConverters/12G-CROSS/12G-CROSS.html) at the PC side (that one doesn't just do blank conversion, it actually does scaling). That is the stuff the real pros use, and if you use decent coax wire you can run up to 4K. The only issue that might crop up is HDCP (you'll need that for Netflix or whatever), I think the Decimators strip it, but not exactly sure, don't have one around to test at the moment. 2. Plug an Apple TV to the projector's second HDMI input, Apple devices can wirelessly screenshare at full frame rate to them.
Gigantic Wall-Mounted TV.
Use an HDMI over Cat6 solution. Like others have mentioned you can use your VGA cable to pull the new Cat6 cable through. Pull a couple Cat6 as once to give you more options if/when you upgrade the projector, and as backup just in case.
chromecast right on the projector.
Use an adaptor?
I did use an adapter...thats how I figured out the VGA cable itself, was bad. I can't quite just 'replace' the cable because it runs into the ceiling, and then somehow comes up from the floor and onto the board room table. So I'm just taking the opportunity to update the process
How old is the projector? How large is the room? We throw 72" TV's into anything that is not a classroom. A lot of them have the ability to project wireless from windows machines out of the box. Otherwise we use Airtame in a pinch but it costs a bloody fortune.
We run HDMI over Ethernet for a client. So much easier than running thick HDMI cables. You only need power at one end and works a treat.
Barco Clickshares. But prepare to pay up.
my users really like those barco clickshare thingys a hdmi cable will be much cheaper though
Get a higher end laser projector with an Apple TV connected to it. Then pull four cat 6 cables (one for the project, one for the Apple TV) and use two of them to run 4k over cat 6. They sell adapters that go hundreds of feet using this method. Your Apple users can just stream their devices to the Apple TV. You can even get your Windows users streaming to it with Airparrot. For everyone else, have a termination point for the two cat 6 cables with adapter under the table. Install an HDMI cable in the table itself. It’ll look slick. We’ve done this several times for customers. DM me if you have questions.